Today we're going to talk about form i-9 the federal form that employers use to verify the identity and employment eligibility of nearly all employees as a general rule US employers are required to complete and retain a form i-9 for each employee hired to work in the United States citizen or not it sounds simple, but there are a lot of questions surrounding i9 s and it as an employer you need to know the right answers welcome to HR / coffee a series from the experts at HR 360 where you'll learn how to effectively hire manage and terminate employees for my nine is a routine and required part of onboarding new employees the form is composed of three main sections' employee information and verification of identity and eligibility to work employ a review and verification of documents and a third section that is used when reverification or updates are necessary let's jump right in and take a look at some of the most common questions employers have regarding i9 forms do I need to complete i9 forms for independent contractors am I responsible for the authenticity of documents presented for verification what if there's a mistake on a nine AMI can i fire an employee who fails to produce the required documents how can I protect private information on form i-9 all right now let's answer these questions one at a time do you need to complete form i-9 for independent contractors or their employees the answer to this is no you don't need to complete form i-9 for independent contractors and any contractor you engage is responsible for completing the i-9 for its own employees however you may not use a contract to obtain the labor or services of an employee knowing that the individual is...
PDF editing your way
Complete or edit your Form I-9 2018 anytime and from any device using our web, desktop, and mobile apps. Create custom documents by adding smart fillable fields.
Native cloud integration
Work smarter and export Form I-9 2018 directly to your preferred cloud. Get everything you need to store, synchronize and share safely with the recipients.
All-in-one PDF converter
Convert and save your Form I-9 2018 as PDF (.pdf), presentation (.pptx), image (.jpeg), spreadsheet (.xlsx) or document (.docx). Transform it to the fillable template for one-click reusing.
Faster real-time collaboration
Invite your teammates to work with you in a single secure workspace. Manage complex workflows and remove blockers to collaborate more efficiently.
Well-organized document storage
Generate as many documents and template folders as you need. Add custom tags to your files and records for faster organization and easier access.
Strengthen security and compliance
Add an extra layer of protection to your Form I-9 2018 by requiring a signer to enter a password or authenticate their identity via text messages or phone calls.
Company logo & branding
Brand your communication and make your emails recognizable by adding your company’s logo. Generate error-free forms that create a more professional feel for your business.
Multiple export options
Share your files securely by selecting the method of your choice: send by email, SMS, fax, USPS, or create a link to a fillable form. Set up notifications and reminders.
Customizable eSignature workflows
Build and scale eSignature workflows with clicks, not code. Benefit from intuitive experience with role-based signing orders, built-in payments, and detailed audit trail.
Award-winning PDF software
How to prepare Form I-9 2018
1
Open the template
You don't have to look for a template of Form I-9 2023 on the internet and download the file. Open up the sample straight inside the editor with one click.
2
Complete the sample
Fill every single area within the form providing legitimate details. When there is a signature field, you could add your eSignature to make the papers lawfully valid.
3
File online
You may download the template or deliver it online by electronic mail, fax, or Text messaging. Use Send via USPS feature to deliver a physical document without leaving your home.
What Is I-9 Form 2018
The Employment Eligibility Verification, Form I-9, is a United States Citizenship and Immigration Services document. Since 1986 this form is used to verify an employee’s identity with their employer. This is intended to control the legal authorization to work to all paid workers.
Due to the Immigration Reform and Control Act of 1986 that requires all employers to verify the new employees, workers have to complete the I-9 at the time of hire.
Note that the document is not required for independent contractors or unpaid volunteers. However, there may be some exceptions.
Which Version of The Form I need to Prepare?
There are some versions of the I-9 Form. The latest one was published by the U.S. Citizenship and Immigration Services on November 14, 2016. The 2023 template was acceptable until January 22, 2017. Since then only the I-9 2023 version can be used.
Learn the List of the Required Information and Documents
As an employee you have to fill out only Section 1. Section 2 has to be completed by the employer within three days of the worker’s starting date of employment. The superior has to ensure that the paper is filled out in time and is completed according to the requirements.
The worker has to indicate
- their personal information i.e. full name, address, date of birth;
- Social Security number;
- email address and contact numbers.
The new employee also has to prsome documents.
- The one that confirms identity and employment eligibility or
- The one that confirms identity together with another document that confirms employment eligibility.
Check Lists A, B and C of the Documentation for proof of identity or employment authorization to find out more details about the required papers.
Note that an alien who has the legal right to work in the United States has to prthe alien registration number or indicate Form I-94 admission number.
The prospective employee has to sign the I-9 2023 and add the current date.
Additional Points to Remember
It is critically important to pronly true details. False information may lead to fines and even imprisonment.
In case a person needs some help to prepare the document (because of disability, or young age), then the special individual assisting them has to specify his/her personal data and sign the form as well.
If a worker cannot properly read or write in English, a translator or preparer has to fill out the blank and sign it on behalf of the employee. Note that in this case the worker is required to add their signature as well.
Online methods assist you to prepare your doc management and enhance the efficiency of the workflow. Go along with the short tutorial for you to carry out Form I-9 2018, stay clear of glitches and furnish it within a timely method:
How to accomplish a Form I-9 2023 internet:
- On the website while using the form, click on Get started Now and go to your editor.
- Use the clues to complete the pertinent fields.
- Include your own info and get in touch with details.
- Make absolutely sure that you choose to enter appropriate data and quantities in acceptable fields.
- Carefully take a look at the information within the kind as well as grammar and spelling.
- Refer that will help area should you have any questions or address our Support workforce.
- Put an digital signature with your Form I-9 2023 while using the aid of Sign Resource.
- Once the form is concluded, press Undertaken.
- Distribute the prepared variety by way of email or fax, print it out or save on your gadget.
PDF editor permits you to make improvements on your Form I-9 2023 from any net linked system, customize it in keeping with your requirements, signal it electronically and distribute in several approaches.
What people say about us
The growing need for digital forms
Video instructions and help with filling out and completing Form I-9 2023
Instructions and Help about Form I-9 2023
Common Mistakes
Improper Social Security Numbers
Wrong tax payer name
A number of declaring statuses
Failing to certify your blank
Mathematics mistakes
Benefit Form
Legally-binding eSignature
You can create a signature by drawing, typing, or catching it using your camera to make your file enforceable.
Easy-to-fill form
Open up your Form I-9 2018 and click on the first field to get started on filling out the form by entering information.
Built-in editor
The service offers you tools that make it simple to edit and manage documents.
Advanced converter
Pick the format you need from PDF, Word Document, Excel Spreadsheet, PowerPoint Presentation, or Image and change your file.
People also search for Form I-9 2018
i-9 form expires 8 31 19 PDF
i 9 verification services
FAQ - Form I-9 2018
What is the purpose of Form I-9 2018?
The purpose of Form I-9 is to document and enforce immigration laws relating to employment, work permits, and visas, as they affect the employee. If the employer fails to comply with all immigration laws (as well as employment and work permit requirements), they may be charged and/or fined a fine.
What are the requirements to prepare and file Form I-9 or have an employee prepare Form I-9 for you?
The employer does not have to prepare Form I-9 on its own, but they must provide it to Form I-9, along with a completed Form W-4 by the employee, and sign the form.
Can any form of proof of alien status be used instead of a non-immigrant visa number as a work permit and/or work permit number?
Yes. An alien can use any documentation they have to prove their identity and employment relationship but an H-1B visa applicant is required to use a non-immigrant visa and also a work visa.
Can an employer request documents from a non-immigrant visa applicant that they must use in order to work legally in the United States?
Not in most situations. The Form I-9 form requires documentation from the employees of the employer.
Can an alien submit paperless I-9, Form I-9-EZ, or Form I-9-O in lieu of filing paper Form I-9?
No, a single Form I-9 is the required form and must be filed with Form I-9. A single Form I-9-EZ or Form I-9-O should be filed on another type of paper which can be removed from the employee's personnel file once completed, e.g. an employment contract.
Can an employer request the Form I-9 from a non-immigrant visa applicant before they commence their employment to avoid a work permit denial?
Yes. A non-immigrant visa applicant must have the Form I-9 from the alien submitted before they commence their employment to ensure they are on the payroll. Any further delays are not permissible.
Can an alien submit a copy of their Form I-9 to their employer, and they make a waiver by signing waivers from various federal agencies on the copy of Form I-9?
No, but a waiver should be entered on the original, not a copy.
Who should complete Form I-9 2018?
If you are a U.S. Citizen or a non-citizen with permanent resident status, you should complete Form I-9 for the following categories, as follows:
Employment
Permanent resident (i.e., Green Card) holders
Employment is based on the wages paid and the employment activity. Wage information can be found on Form W-4 or on the Bureau of Labor Statistics Wage tab on the U.S. Department of Labor's website.
Probationary Periods
Permanent residents with a probationary period should complete Form I-9 for the entire period that the status is in place.
Work Permits
If you have a work permit, you should complete Form W-2 or W-3.
If you are a non-citizen with a permanent resident status, and you have a work permit, that work permit can be applied for by completing the form and showing your valid work permit, and the U.S. Department of Labor website will indicate whether you need it for your job.
If you have a work permit, you need to show your own ID card to any employer, to enter the U.S., work out of state, or get services from government contractors to work as a contractor.
If you are in the U.S. on a tourist visa and have an employment or work permit from a country not listed below, you do not have to file Form I-9 for that employer. You can use Form W-4 instead.
Citizens of the following countries must:
Submit Form I-9 to:
Bureau of Labor Statistics Wage tab (U.S. Department of Labor website)
If your work permit is from a country on the list above, include either a copy of your permit with Form I-9 or a copy of Form W-4.
Citizens of the following countries should:
Complete Form I-9, if filing for unemployment insurance, in your area, for the applicable employment.
If you are not in the U.S. and do not use social security numbers (SSN), you must obtain the SSN from your employer.
If you have an employment/laborer's card in your country of citizenship (e.g., if you have a tourist visa), follow the corresponding instructions.
When do I need to complete Form I-9 2018?
If you will be:
in the military on active duty, including, but not limited to: Guards, Reserves, Coast Guard; and
on active duty, including, but not limited to: Guards, Reserves, Coast Guard; and on leave beginning within one year of your planned date of separation from federal employment; or
in interstate or foreign commerce, including, but not limited to, traveling within the United States or the United Nations;
you must complete Form I-9 within 90 days.
You must file Form I-9 after your first anniversary of separation date.
Filing an Information Return
Once you have completed an I-9 or if you plan to do so within one year of your separation, you must file Form I-9 each year.
If you plan to file an Information Return annually between July 1 and December 31, you must file Form I-9 by the last day of the last month before the filing.
If you file Form I-9 online, you can find the best filing date within one hour, up to 10 working days after you log in.
If you are filing with an income tax preparer or prepared, make sure that you have their attention when you file Form I-9. You may receive a warning message if your account is not correct.
If your income is less than 100,000, use Form 1040X.
If you have an independent contractor income, use Form 1040EZ. The instructions for each form include specific information for independent contractors and their employers.
You must attach any required attachments before you file Form I-9. See “Attachments” in Part 3.
You must mail your tax records, including any Form I-9s and IRS Forms 2350, 2545, or 2359 if applicable, to the address specified on Form I-9. If you do not mail or deliver copies of your tax returns, you will be responsible to correct any mistakes.
You may not submit Form I-9 with a return that is subject to an adjustment, including any Form 1040X, Form 1040A, and Form 1040PX. If you are required to file a correction of income, you must do so on Form 1042.
Can I create my own Form I-9 2018?
A. For Form I-9, if you are a national of one of the countries in the European Union (EU) (and you are not a citizen of the United States), you can use Form MM 7089, Employer Identification Number or Form I-797, Employment Authorization Document. For those not in the EU, you should use Form I-766 N, National Employment Authorization Document or Form I-766P, Employment Authorization Document for Nonimmigrants. (In some circumstances, this second form is sufficient if you are a qualified Indian citizen.) The form must be signed in the presence of two witnesses.
Can my spouse and/or child fill out Form I-9?
A. If your spouse and/or child are under the age of 18 or over 65 years old, and you meet all the other eligibility requirements, then you may file Form I-9 and file Form I-864, Application for Adjustment of Status. For more information, please visit our Eligibility and Petition Information pages.
What should I do with Form I-9 2018 when it’s complete?
With your F-1 Filing Form I-9, you have already completed and submitted a completed Form I-9. Please refer to question 6 for guidance with regard to your next steps.
When will I receive my F-1 Filing form?
Our F-1 Filing system receives form I-9 by mail and also, from some employers when they are ready to submit their Form I-9. We do not receive Forms on the F-1 Filing System and, as such, we do not mail, fax, or email Forms to students or their advisers. However, if you are an applicant for assistance and do not have an email address that we recognize, you may apply using a paper form or by phone using a toll-free telephone number and provide us with the appropriate information (e.g., mailing address, phone number, zip code), in order for the system to attempt to contact the appropriate school.
How much time do I need to complete filing the F-1 Filing form?
It is important that you take the appropriate amount of personal time to complete the required pages. This will help prevent unnecessary delays in completing the forms. We have found that students who take extra time to review their forms will receive faster responses when submitting them.
Do I need to submit a copy of the I-911 forms to receive assistance by an F-1 or a D-1 student with a mental health or substance abuse disability?
Yes. These forms and some other forms to aid in the filing and processing of your Form I-9, must be sent directly to the appropriate school, in order to receive the appropriate assistance. We do not allow a copy of the completed forms to be forwarded to a student.
How do I get my Form I-9 2018?
The Form I-9 requires an address in which the company will process your tax return. If the business is listed as sole proprietor, owner-employee or partnership, you must provide your principal place of business. If you have a contract with other parties that include both sole proprietors and owners-employees, you should use the name of the owner-employee.
If you are a sole proprietor or sole proprietor-employee, you are liable to your employees for self-employment tax on their salary or wages. They also will be required to withhold Federal Income Tax at their own rates. In case of the employee's death, the self-employment tax is paid by the executor or administrator of the estate. Employers and/or employees should discuss their obligations with the IRS. Self-employment tax is not applied retroactively and your employees may not have the same tax liability for 2017 as was imposed in 2016 for the preceding tax year. As far as they are concerned, they will be treated as self-employed individuals for the tax year in which they file their 2017 tax return.
What if business isn't in my home state?
If you do not earn any profit from your business in your home state, you may have to file a State Income Tax Return in that state. You should obtain a copy of the applicable State Tax Returns. For example:
• Missouri requires filing in Jefferson City.
• Virginia requires filing in Prince William County.
• California requires filing in Santa Clara County.
If you choose to file Form I-9 instead of your State Income Tax Return, you can file it at any time up to the first day of the calendar year following the year you file.
What if the business isn't in my home state?
If you don't pay any tax on a revenue of 1,000, this means that you don't owe any tax in this state.
If you aren't sure whether you're exempt, use the Form 8300EZ.
How do I obtain a Form I-9?
To obtain a Form I-9 application, contact the IRS. You can find application forms at IR-2016-2, and IR-2016-3.
What documents do I need to attach to my Form I-9 2018?
Only those documents you file with your Form I-9 will be considered by U.S. Citizenship and Immigration Services and listed on your Form I-9 in order to calculate your immigrant visa fees.
You can attach any and all documents you believe are necessary (e.g., travel itinerary, resume, transcript, etc.) to each and every section of Form I-9: Section 1, Subsection A, Section 2, Subsection B, Section 3, Subsection C, etc.
What documents are not valid for immigrant visa purposes?
You should not use any of the following documents to submit any Form I-9 forms to U.S. Citizenship and Immigration Services:
Driver's license
Passport
Military orders, licenses, and credentials
Student records or transcripts
Court records
Social Security records
Employment contracts
Voting records
Credit reports
W-2s
Student loan records
How much do immigrant visa fees cost?
Immigrant visa fee fees are based on the types of immigrant visas (f-1, F-2, and F-3) you apply for:
F-1: 55
F-2: 90
F-3: 135
Where can I obtain information about immigrant visa information?
This page provides general, visa and immigration information. For the most up-to-date immigration and visa information, as well as a guide regarding the eligibility, requirements, and filing process, see USCIS.gov.
Please note: USCIS immigration information is designed to support the needs of USCIS officers. USCIS is not responsible for the interpretation or application of USCIS regulations or opinions, nor makes any representations about the value of immigration or visa information.
What are the options for immigrant visa applicants who do not want the I-968?
To help you better understand this decision, and the implications for you, and your family, these documents show the options for immigrants who no longer wish to use the new Form I-968 (I-9 Form Required). For a full listing of these materials, you can find them on the I-9 page under Options/Schedules.
Please note: I-968, for the most part, is not considered as a separate document, but rather as part of the I-9.
What are the different types of Form I-9 2018?
Form I-9 is a document issued by USCIS to businesses and individuals reporting taxable income for the taxable year (or at least one of the taxable years). In general, these documents are required to be filed with USCIS when you apply for a Green Card, Adjustment of Status, or Immigrant Visa. Please find a sample I-9 form from the USCIS website.
It appears that you are a spouse of one of your U.S. citizen employees. What are the requirements for your business to send a U.S. employer Form I-9 to report their employment of you?
A U.S. employer cannot include Form I-9 on their Form 1040 and submit it. Instead, the employer sends either Form DD-214 or Form N-460 (for permanent residents) to USCIS for payment of the tax liability.
How do I know if a business I'm involved with does or does not pay income tax?
A business is required to file a Form 1099 or Form U.S. Individual Income Tax Return with the Social Security Administration.
What if I don't have a social security number?
You may not be able to get a social security number for certain employment situations. For example, you will only be able to get a social security number, or “SSN”, if you are:
Not a “citizen of the United States” (but a permanent resident);
Not an alien;
Not lawfully admitted for permanent residence; (note: the employer will still have to certify you are not a nonimmigrant);
Not granted a certificate of authority to work; or
Not a recipient of an exemption under federal or state law.
Do I have to be a U.S. citizen to work in certain countries?
Many countries, such as the United Kingdom and Australia, require foreign nationals to obtain a work permit to work there.
Are there different forms of Form I-9?
Yes. There are four different forms of a Form I-9. For information on which type is available for your business, visit the Department of State's US-VISIT site.
Why was I given an invalid/outdated Form I-9?
Sometimes there are errors on your I-9. Please contact the USCIS hotline at.
How many people fill out Form I-9 2018 each year?
We don't have this information since the data on our website is not current.
What is FFI's role at the U.S. Treasury Department?
FFI is responsible for protecting the confidentiality and integrity of taxpayer financial information provided to FFI by its clients. It may also be responsible for issuing Form I-9s (tax related information).
How does FFI work?
FFI has a team of highly skilled professionals. You can contact them by phone, email, U.S. mail or their automated services via this website. You can also submit Form I-9 electronically to FFI.
What happens at the Form I-9 submission page?
As part of your I-9 submission process, you should ensure that:
You have a valid email address or an email that you can access your file from a computer
Your Form I-9 request begins with “Form I-9” and ends with the subject line “Tax Request” (e.g. I-9-1699)
You choose an option when you submit your request
Your request includes sufficient information to understand how your information will be used
When your I-9 is accepted and/or your request is denied, you will receive an email. This type of email should include a follow-up, a brief explanation for some reasons why the form was denied, and instructions on how to resubmit the form.
If I submit Form I-9 to FFI before I visit an IRS Service Center, who gets to view my request?
Form I-9 is approved by a regional tax center manager. However, the regional tax center manager reviews only the information that was in the I-9 itself. He or she does not receive or review the Form I-9 requests you submit. For more information about how your request is handled through the approval process by the regional tax center manager please visit Form I-9: Filing Your Request and Handling the Process.
Who decides whether a return is needed and what is included?
Fiscal Year 2018 was the first full fiscal year of operation for the IRS since Fiscal Year 2010. During Fiscal Year 2018, Fiscal Year 2017, and Fiscal Year 2016, IRS issued approximately 31.7 million, 32 million, and 1.5 million I-94S Forms, respectively, which is the annual average number of I-9 filings during which Forms I-9 were issued.
Is there a due date for Form I-9 2018?
Your employer may not start collecting information until your request for an extension expires.
If you plan to request an extension, the earliest time to submit your Request for Form I-9 for 2018 for the extensions in your request for Form I-9 is on or before February 19, 2017. However, if there is a change to your workplace, or you would like the due date to be extended, send your Form I-9 for 2018 (for extensions beyond August 9, 2017) and your request for Form I-9 2018 by April 10, 2017.
Can my employer ask me to provide additional information?
No. In most instances, a request for Form I-9 is the only method for your employer to gather important information and for us to analyze how your organization works with and for consumers. In the process of gathering this information, your employer may request additional statements from you.
What are the requirements to request a Form I-9?
You must be authorized to work in the United States; be a U.S. citizen, permanent resident alien, or eligible nonimmigrant (i.e., you're not a dependent of the employer with whom you file a Form I-9); and file a U.S. tax return.
Popular I-9 2023 Forms
Form I-9 2018
Find the Form I-9 2023 and complete it using the feature-rich PDF editor. Manage docs quickly and keep your data risk-free with Form I-9 2023 online. ...
Free fillable i-9 form 2018
Get the free fillable i-9 form 2023 and fill it out with the feature-rich PDF editor. Work quickly and keep your data risk-free with free fillable i-9 form 2023 online. ...
I-9 form fillable online
Get the i-9 form fillable online and complete it with the feature-rich document editor. Work quickly while keeping your data risk-free with i-9 form fillable online online. ...
I 9 regulations 2018
Get the i 9 regulations 2023 and complete it with the full-featured document editor. Work easily while keeping your data secure with i 9 regulations 2023 online. ...
If you believe that this page should be taken down, please follow our DMCA take down process here.